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REQUESTING a SERVICE
___________________________________________________________________________
November 30,
2016
Shangri-lah Hotel
Jl Jend Sudiman Kav. 1
Jakarta 10220
Dear
Sir/Madam,
I tried reaching you on phone but
could not connect. I am the Human Resources Development team of Astra
International Group would like to book a conference hall in your hotel. We need
to conduct a training session for the newly joined employees.
We are planning to run this event on
17th and 20th of December from 8 am to 5 pm. According to my estimations, I
will need to be accommodated for at least a fifty people. We will need a big
conference hall to accommodate our members and a smaller room next to
conference hall.
We will need ten round tables with
five chairs in each table, a microphone wireless, a projector and a good sound
system in the conference hall. In the smaller room, we need two
rectangular tables, two sofas, and a monitor.
We would also like the hotel to
arrange for lunch. I would appreciate your faxing me the menu choices as soon
as possible, but no later than Saturday, December 7th.
We would like to know the projected
costs for our four days event. You do not need to include the lunch catering
costs at this time. Could you fax or e-mail me your cost projections by 4th? I
will give you the final confirmation of our reservation by close of
business on the 4th.
I want to
thank you for your help. Please feel free to reach me at 021-88964246 to decide
on a face to face meeting in order to discuss everything in detail. Hope to get
the venue for those dates and information regarding the terms and conditions.
Sincerely
Windasari
Human Resources Development Team
_______________________________________________________________________________________________________________________
# CONFIRMING SERVICE
______________________________________________________________________________________________________________________________________________________
Shangri-lah Hotel
Jl Jend Sudiman
Kav. 1
Jakarta 10220
Desember 02,
2016
Mrs.
Windasari
Human
Resources Development Team
Astra
International
Jakarta, 16390
Dear Mrs. Winda
Thank you for your November 30 letter expressing interest in Shangri-lah Hotel. This letter will confirm your plan to book a conference hall in our hotel.
We
understand your company would like to reserve our conference facilities
December 17 and 20. At least a fifty people will attend your meeting. Your will
need a big conference hall and a smaller room next to conference hall.
As you requested,
we will provide ten round tables with five chairs in each table, a microphone
wireless, and a projector in the conference hall, as well as a sound
system. We understand that you are bringing your own computer. We need to know
the computer’s model and operating system. Please provide us this information
one week before the start of the conference.
In
the smaller room, we will provide two rectangular tables, two sofas, and a
monitor. Please let us know whether you want a small or long sofa. This request
can be submitted one week before the conference.
We will
provide a buffet lunch. The menu choices were faxed to you yesterday. Please
tell us your menu selections one week before the conference.
As you
requested, I faxed the projected cost yesterday. After you decide on required
equipment and the type of lunch, we can finalize the cost estimate.
I appreciate
having the opportunity to plan your meeting. We invited you to come to our
hotel to look our facilities and face to face meeting in order to discuss
everything in detail anytime you can.
Sincerely,
Adhitya
Agung
Meeting
Planner
